Sell
The invoice for each order, created and sent to Kaufland.
Sellgrip creates the invoice for a Kaufland order and uploads it to Kaufland in one step, or automatically once the order has shipped. The PDF stays stored for you.
Try Pro or Business free for 14 days, then pay monthly or yearly for the plan you chose, plus VAT, unless you cancel first.
What Sellgrip handles for the invoice
Create and send in one step
Sellgrip assigns the number, creates the PDF and uploads it to Kaufland. Before that it says “Sent to Kaufland immediately and cannot be undone.”
A running number
In the form RE, year and sequence number, per account and per year. No number is ever used twice.
Required details checked
If your company name, address, VAT ID or tax number, or a VAT rate is missing, Sellgrip creates no invoice. It tells you what is missing instead.
The address comes from Kaufland
Sellgrip fetches the buyer’s billing address from Kaufland only when it creates the invoice. After that it exists only in the PDF, nowhere else.
Upload automatically
Switch on “Upload invoices automatically” under Settings. Once every item of an order has been sent, Sellgrip issues the invoice and uploads it at the next sync. Orders from before you switched it on stay with you.
Your own invoice, or one Kaufland already has
Working with your own software? With “Upload your own invoice”, your PDF goes to Kaufland as it is. If Kaufland already holds an invoice, from the Seller Portal or elsewhere, Sellgrip sees it and makes no second one.
How the invoice gets to Kaufland
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Add your invoice details
Once, under Settings: company name, address and VAT ID or tax number. Email and bank details are optional.
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Open the order, or let it run
Below the items is the invoice block. You click “Create and send invoice”, then “Send now”. With the automatic upload switched on, Sellgrip does this for you once the order has shipped.
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Kaufland has it
The order shows “Sent to Kaufland” with the date. You can download the PDF at any time, in the buyer’s language: Czech for kaufland.cz, French for kaufland.fr, German for Germany and Austria.
When you write the invoice yourself
Kaufland accepts an invoice as a PDF for every order. Sellgrip creates it from the order data and uploads it there.
There is one exception: where Kaufland is the deemed supplier, Kaufland issues the invoice itself. Sellgrip then creates none, because a second one would be a duplicate and wrong.
- Required details under § 14 UStG
- Among others, the name and address of both parties, tax number or VAT ID, invoice number, date of supply and the VAT per rate. Sellgrip prints all of it on the PDF.
- Deemed supplier
- Under Article 14a of the EU VAT Directive, in certain cases the marketplace itself counts as the supplier to the buyer. Then the invoice is Kaufland’s job.
- Supply date and invoice date
- Both appear separately on the invoice. If there is no delivery date, Sellgrip uses the order date.
- Your copy
- Under § 14b UStG you keep a copy of every invoice. For that, Sellgrip stores exactly the PDF that went to Kaufland.
What you see in Sellgrip
- Invoice
- The invoice block on every order. It shows “No invoice yet”, the number, or the reason it cannot be issued.
- Sent
- “Sent to Kaufland”, with the invoice number and upload date. Next to it is the “Download invoice” link.
- Not sent
- “Not sent” means the invoice exists but Kaufland does not have it yet. “Send again” uploads the same PDF once more.
- Details missing
- “Invoice details are missing” means something is missing in your settings. The link goes straight to the right section.
- Kaufland invoices itself
- “Kaufland issues the invoice itself” appears on orders where Kaufland is the deemed supplier.
- Kaufland holds an invoice
- Shown when Kaufland already has an invoice for the order, for example from the Seller Portal or your own software. Sellgrip then creates none.
- Upload your own invoice
- Next to “Create and send invoice”: choose a PDF from your own software, tick the box and click “Upload”. It goes to Kaufland as it is.
- Upload invoices automatically
- The switch under Settings. On the order, a line says what the automatic upload did or will do, such as “Uploaded automatically.” If an upload fails, Sellgrip tries again after 15 minutes, an hour, six hours and a day. After that it asks you to send the invoice yourself.
Questions about Invoices
Which plan lets me create invoices?
You can create and send invoices on Pro and Business. You see an invoice’s status and the PDF on every plan.
Can Sellgrip send invoices automatically?
Yes, on Pro and Business. Switch on “Upload invoices automatically” under Settings once your invoice details are filled in. From then on, Sellgrip issues and uploads the invoice as soon as every item of an order has been sent. Older orders and orders that already have an invoice at Kaufland are left alone.
Can I use invoices from my own software?
Yes. With “Upload your own invoice” you send your own PDF to Kaufland for an order that has no invoice yet. It goes as it is, without a number from Sellgrip.
Why is the button missing on an order?
Then the reason shows in its place, such as missing invoice details or no connection to Kaufland. An invoice that already exists also blocks a second one.
Can I correct or cancel an invoice?
Not in Sellgrip. Each order gets exactly one invoice here, and you create a correction or credit note elsewhere.
Does this work in every Kaufland country?
Yes, with the VAT rate Kaufland reports for the item. If it is missing, Sellgrip does not guess one and creates no invoice. The PDF is in the buyer’s language, by Kaufland country.
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